RTFS — Client Onboarding
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RTFS — client onboarding

Sales Automation Project  ·  HiveCliq  ·  Please complete before our kickoff call

1

Business & contact details

2

Microsoft 365 package

Which Microsoft 365 package does RTFS currently use?

3

System access

For each item below, indicate whether access has been arranged or whether you need our assistance.

Website — admin loginFull admin access to add the lead capture form webhook
Nutshell CRM — admin loginTo configure pipeline stages, API key, and automation rules
Xero (Blue) — loginAdmin or advisor access to the Blue entity
Xero (Green) — loginAdmin or advisor access to the Green entity
Once access is arranged, please send invitations to karl@imapplied.co.za
4

Team involved in the lead-to-sale process

List everyone who plays a role — from receiving a lead through to issuing the invoice. Tick all the stages each person is involved in.

5

Journey of a lead to sale

Walk us through 3 real past engagements — every step and every tool used, from the moment the lead came in to receiving payment. If one was particularly complex, include it as a fourth example.

1Sale one
2Sale two
3Sale three
+Complex or unusual saleOptional
6

Friction, wins & losses

7

Communications from lead to payment

Think of a typical engagement. How many times do you communicate with the client in total — and through which channels?

ChannelNumber of interactionsNotes (optional)
In person
Phone calls
WhatsApp
Email
Other
8

Meeting availability

We need a 2-hour session at your offices to interview your team, walk through your processes, and work through any onboarding queries. Please provide 3–4 options in the week ahead.

We’ll confirm one slot within 24 hours of receiving this form.
9

Recent quotations

Please attach 3 recent fee proposals or quotes that resulted in signed engagements. You can attach them one at a time.

You may redact client names if preferred. We only need the structure, services, and fee amounts.
0 of 3 attached
Quotation 1
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Quotation 2
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Quotation 3
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We’ve received your onboarding form and will be in touch within 24 hours to confirm your meeting slot.

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